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Massachusetts Board of Library Commissioners Resource Guide Collection

Managing Your Construction Grant: More Paperwork: Reports

Monthly Reports

You are required to submit one written Project Report each month. The first report is due the month after the state grant contract is signed. Who writes the report and submits it is a local decision, but it must be submitted by the library director. Once construction has commenced, the first page of the Application and Certification for Payment (a standard form from the American Institute of Architects), filled out the by building contractor, must be attached.

Forms should be submitted via email to your library building specialist:

Lauren Stara - lauren.stara@mass.gov
or
Andrea Bunker - andrea.bunker@mass.gov

Reports should be brief and succinct, highlighting the major activities. We do not expect works of great literature. If nothing has happened on the project during month, simply state "no progress" on that month's report form.

Final Report

The Final Report is submitted after your construction project is completed. It is one of the requirements to receive your final payment, and must include:

  • A detailed financial account
  • A brief narrative of the project
  • A copy of the evaluations of the architectural firm and general contractor as required by the state's Department of Capital Asset Management and Maintenance (DCAMM). This can be done by your OPM.

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DCAMM Reports