What's the Contractor Authorized Signatory Listing Form? And who is the contractor?
This form was developed by the Mass Department of Administration and Finance for a wide variety of uses by corporations and other contractors, so the language can be confusing. Think of it as something like the signature card at the bank – it's a document we keep on file to verify the signatures of people authorized to accept grant funds for the municipality.
The contractor is the city or town, not the library. Remember, the state contracts with the municipality to accept and expend MPLCP funds. Even if your library is an independent public library (not a municipal department), the contract is still with the city or town and construction grant funds go into its coffers. The only exception to this is if a library corporation has been designated and empowered by prior legislative action to conduct capital projects. In all cases, the funds must be kept in a separate, interest-bearing account.
If local funding is made up entirely or partially of private money, a letter from the chair of the project's capital campaign, the library's foundation and/or other fundraising entity must be included with the signed contract documents. The letter must verify that:
The signature on the letter must be notarized.