Skip to main content

Massachusetts Board of Library Commissioners Resource Guide Collection

Managing Your Construction Grant: The $$$$

Payment Schedule

Funds are distributed in five payments over the course of five fiscal years.

Payments are in 20% increments of the total grant amount and made in consecutive fiscal years after certain milestones are reached.

mile marker sign

Don't forget...

The hiring process for owner's project manager (OPM) and architectural design services must be done according to M.G.L. 7C, sections 44-47 (Public Building Projects Design Services).

See the Designer Selection tab for more detail.

How do you get the money?

After all the paperwork, we still don't send you the money unless you ask for it. There is yet another form to fill out to get each of your five payments.

In order to receive a grant payment, you must fulfill certain milestones and submit a Disbursement Form. The form should be submitted via email to your library building specialist:

Lauren Stara
lauren.stara@mass.gov

Andrea Bunker
andrea.bunker@mass.gov

Milestones, you say?

1) An initial 20% payment will be made upon execution of a grant agreement with the Board.

2) An additional payment of 20% will be made in the fiscal year after the initial payment, and when final (100%) project plans and specifications are received and accepted by Board staff.

3) An additional payment of 20% will be made in the fiscal year after the project plans and specifications are approved by the Board staff, and when the recipient provides copies of the following documents:

  • Advertisement to bid and bid documents
  • Page 3 of the Disbursement Form, certifying that the Department of Capital Asset Management and Maintenance (DCAMM) ratings for the last five years for the three top general contractors bidding on the project were checked
  • Signed contract with the general contractor, or Board minutes showing the vote to award the contract to the specified firm
  • Building permit

4) An additional payment of 20% will be made in the fiscal year after the issuance of the building permit, and when the following conditions are met:

  • The recipient provides a copy of the Certificate of Occupancy
  • The library opens to the public for regular library services

 

You're almost to the home stretch  

horses running

 

 

finger pointing down

The last mile

5) An additional (and final) payment of 20% will be made in the fiscal year after the building is open to the public for regular library services, and when the recipient provides copies of the following documents:

  • Certification that the construction contracts are complete
  • A letter from the municipality certifying that the construction contracts are complete, and no outstanding claims remain
  • Final report
  • As-built drawings