Refer to the following documents and websites throughout the application process.
Three approvals from Town Meeting, Select Board, or City Council are required:
TOWN MEETING ARTICLE SAMPLES
At the time of application for a Massachusetts Public Library Construction Program grant, you do not need to have a town vote that secures funding for your project. However, what you do need by June 17, 2017 is:
These two elements may be combined into one article or separated into two depending on your assessment of what will work best in your town.
The definition of an “approved public library project” as found in the MPLCP regulations is as follows:
An undertaking for the planning, alteration, construction, demolition, reconstruction, renovation, addition, expansion, extension, or rehabilitation of a public library facility as approved by a majority vote of the town at a town meeting or by a majority vote of a city council, with the approval of the mayor, in case of a city or in a municipality having a town council form of government, by a vote of the town council (605CMR6.03)
Here is sample wording for town articles which allow a project to be an Approved Public Library Project. Please note that these are only samples. The development of articles for individual projects should be based on local Town Bylaws, the advice of the Moderator, Town Clerk, Select Persons and/or Counsel.
Approval of a Construction Project
"To see if the Town will vote to accept the preliminary design for the __________ Library building..."
Some towns will require that the article stipulate that their approval is “contingent on the receipt of a state grant.” This is acceptable.
Authorization to Apply for a Construction Grant
Note: you must secure approval to “apply for, accept and expend” the grant, not just “apply.”