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Massachusetts Board of Library Commissioners Resource Guide Collection

ARPA Grant Management Guide: Carrying out your project

Project changes

You need written approval from the MBLC for programmatic or budgetary changes. This means that you must submit any major changes in your project, either from those stated in the original proposal or those agreed to at the start of your project, in writing and receive approval. Speak with the MBLC to determine what changes you will need approval for with your project. 

Funding guidelines

Below is a quick summary highlighting some common examples of what you cannot do with ARPA funds.

  • Provide food service or related supplies like paper plates
  • Lobby (not even for your local budget)
  • Hire entertainment for a program that is not educational in nature or tied in with your program
  • Construction
  • Give away promotional items – such as key chains, refrigerator magnets, T-shirts, mugs
  • Give away books
  • Buy computers (including tablets) used to access the Internet or pay for direct costs associated with accessing the Internet (e.g. your monthly internet bill) unless you comply with CIPA —The Children's Internet Protection Act
  • Do public relations or advertising for library services in general. You may do public relations and advertising for specific services you have provided with ARPA funds.


  • You should not spend or pledge any funds until your contracts have been finalized.
  • Your cost share can cover expenses not permitted with ARPA funds
  • All grant funds must be expended by September 30, 2022

Prohibition on certain telecommunications equipment

Federal law prohibits using ARPA funds for certain telecommunication services and equipment produced by specific companies, subsidiaries, or affiliates.

Details on those limitations can be found here.

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