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Massachusetts Board of Library Commissioners Resource Guide Collection

MPLCP Construction 2016: Required Submittals

Grant Documents

Refer to the following documents and websites throughout the application process.

What do I need to include in the application package?

You must submit eight (8) complete applications
  1. One complete original, with dividers provided, labeled "Original Copy" and including
    • Set of half-size schematic design drawings, folded into pocket of binder AND reduced 11"x17" drawings
    • Original "wet" signatures and handwritten dates
  2. Seven complete copies, with dividers provided, with reduced 11"x17" drawings only

What do I need to include in each binder?

Applications must include:

  1. Completed Application with all sections filled out completely, including Certification of Application.
  2. Library building program
  3. Schematic drawings (or more complete drawings as available) prepared by a Massachusetts registered architect, and bearing his or her stamp, including:
    • Floor plan(s) with a complete furnishing and equipment layout
    • Elevations as appropriate
    • Tabulation of square footages called for in the library building program and comparison to the square footages shown on the architectural plans
    • Tabulations of the number of books, magazines, and audiovisual materials called for in the library building program in comparison to the square footages shown on the architectural plans
    • Tabulations of the number of seats and staff work spaces called for in the library building program in comparison to the numbers shown on the architectural plans
  4. Estimated project budget, prepared independently by an experienced professional cost estimator, based on the site plan, building plans, and construction budget.
  5. Site plan prepared by a Massachusetts registered architect with parking, grading, building location, and designation of utilities (1" = 40 feet or larger).
  6. Geotechnical survey, including soil boring and percolation tests (as appropriate) certified by a licensed professional providing a thorough subsurface soil analysis to document the appropriateness of the site for construction and existing special conditions.
  7. Hazardous materials survey report.
  8. Stamped topographic land survey, completed within 15 years of the application, delineating boundary lines for entire site to be included in the library building project.
  9. Map showing existing and, if different, selected future library site.
  10. Proposed plan/schedule for funding the project.
  11. Proposed project schedule, from design development through completion of construction (timeline).
  12. Statement of need.
  13. Pictures of site and building.
  14. Copy of the completed Massachusetts Historical Commission Project Notification Form in compliance with 950 CMR 71, along with proof that the original has been submitted to the Massachusetts Historical Commission.
  15. Copy of title/deed or lease of 99 years or more.
  16. Floor plan(s) of existing building
  17. LEED project checklist, for applicants intending to apply for the Green Library Incentive
  18. Copies of town meeting or city council votes (if not yet available, give anticipated date of vote)
  19. Other documents as needed to communicate the project completely.